ARRANGE

UTVANDRA

  


    

ARRANGE

UTVANDRA

  


1. FINDING PARTNERS & FINANCING YOUR ADVENTURE

When creating an UTVANDRA adventure, it is important that you align with partners that will help you carry out the project as well as find smart ways to finance the event. To figure this out, the following tips might come in handy.

Find participants

Contacting the municipality you can easily find out which ongoing projects already exist regarding integration in your area. To contact facilitators for other similar projects will help you find participants in your target group as well as it gives you the opportunity to network and get tips from other organizers. Reach out to schools such as SFI (Svenska för invandrare) or the Multicultural Center to get in contact with teachers for support and to find students that might be interested in joining UTVANDRA.

Project management

Try to find dedicated people who can help you organize the day. Reaching out to Kultur och Fritid in your town can be a great way to start. Kultur och Fritid helps arrange activities and works with institutions within culture and leisure. Investigate if schools and various organizations with a connection to nature, such as Friluftsfrämjandet, different YH (yrkeshögskola) educations and guide schools with competent staff, could be up for collaboration.

Find participants

Contacting the municipality you can easily find out which ongoing projects already exist regarding integration in your area. To contact facilitators for other similar projects will help you find participants in your target group as well as it gives you the opportunity to network and get tips from other organizers. Reach out to schools such as SFI (Svenska för invandrare) or the Multicultural Center to get in contact with teachers for support and to find students that might be interested in joining UTVANDRA.

Project management

Try to find dedicated people who can help you organize the day. Reaching out to Kultur och Fritid in your town can be a great way to start. Kultur och Fritid helps arrange activities and works with institutions within culture and leisure. Investigate if schools and various organizations with a connection to nature, such as Friluftsfrämjandet, different YH (yrkeshögskola) educations and guide schools with competent staff, could be up for collaboration.

Finance your adventure

UTVANDRA is a project where the goal is to bring people together, therefore the experience is that people and organizations want to help and contribute with what they can. First of all, you need support when it comes to food. A great tip is to check with the nearest supermarket and see if they would like to contribute to your project. You can, of course, also ask restaurants and bakeries for possible support. Secondly, depending on where you would like the event to take place, you might need transportation. Get in contact with local bus companies and see if they can help you organize the trip.

2. SPREAD AWARENESS & BUILD TRUST

Spread awareness

In order to get as many participants as possible to experience a day out in nature it is important to spread awareness about your UTVANDRA adventure. Catch the attention by holding lectures about the day in schools and show previous UTVANDRA experiences.

 

Building trust 

Building trust is a crucial aspect and physical meetings are key. Make sure to plan at least one hour at the local school when you get to meet the students face to face. This will give you the chance to answer questions about fears and hindrance of getting out in nature. You will also get the chance to inspire students and discuss what you can encounter on your adventure regarding landforms and wildlife of Swedish nature. The UTVANDRA adventure will also be a great opportunity for the participants to make new life-long friends.

Spread awareness

In order to get as many participants as possible to experience a day out in nature it is important to spread awareness about your UTVANDRA adventure. Catch the attention by holding lectures about the day in schools and show previous UTVANDRA experiences.

 

Building trust 

Building trust is a crucial aspect and physical meetings are key. Make sure to plan at least one hour at the local school when you get to meet the students face to face. This will give you the chance to answer questions about fears and hindrance of getting out in nature. You will also get the chance to inspire students and discuss what you can encounter on your adventure regarding landforms and wildlife of Swedish nature. The UTVANDRA adventure will also be a great opportunity for the participants to make new life-long friends.

Social media platforms

A great tip is to create a Facebook group for inspiration and ongoing conversations. In this group, students have the opportunity to reach out to you for further questions and write to each other about the adventure to come. In this Facebook group you as an organizer can share necessary information and important dates as well as post inspiring stories and pictures of previous UTVANDRA projects. This to make sure new participants understand what the event is all about. A similar platform can, of course, also take place on Instagram or any other prefered social media.

 

3. PLAN THE ADVENTURE

When planning your UTVANDRA event, there are a few things to consider regarding packing, food and logistics.

Packing list 

Hand out a packing checklist before heading out to avoid any uncertainties and confusions. Packing lists might look different depending on the location and activity you are planning to do. Remember to also check the weather report! Try to make the list as simple as possible but make sure to explain the importance of the required equipment.

Activities

Make the participants feel involved in planning and perform different activities. Different tasks can be setting up the camp, lighting the bonfire, preparing the food, cleaning everything up, planning out different games or activities, and making sure all trash is collected and taken care of. Make sure to map out all allergies, diets, and different food preferences beforehand.

Packing list 

Hand out a packing checklist before heading out to avoid any uncertainties and confusions. Packing lists might look different depending on the location and activity you are planning to do. Remember to also check the weather report! Try to make the list as simple as possible but make sure to explain the importance of the required equipment.

Activities

Make the participants feel involved in planning and perform different activities. Different tasks can be setting up the camp, lighting the bonfire, preparing the food, cleaning everything up, planning out different games or activities, and making sure all trash is collected and taken care of. Make sure to map out all allergies, diets, and different food preferences beforehand.

 

4. SETTING OUT

 

The approach of UTVANDRA is to have as much fun as possible, rather than having a lecture about nature. For the students to learn new things and for you to have a good structure it is important to plan your adventure, but also don’t be afraid of trying things out and learn as you go.

 

Setting out

For many participants, setting out is a big enough adventure. Being part of a social gathering and facing new challenges can bring excitement and joy but for some it can also be an uncomfortable experience. Therefore make sure everyone feels relaxed and welcomed at the introduction. Stepping out of the bus, giving everyone a t-shirt to match one another creates a sense of community and fellowship.

Enjoy the outdoors

The first time out together as a group, make sure to plan your time wisely. Possible spontaneous discoveries might happen and you don’t want to feel pressured to move forward. You as a facilitator should be encouraging to keep conversations going, and make the participants dare to discover nature. This might give the participants a boost of confidence to go out on future adventures.

 

Setting out

For many participants, setting out is a big enough adventure. Being part of a social gathering and facing new challenges can bring excitement and joy but for some it can also be an uncomfortable experience. Therefore make sure everyone feels relaxed and welcomed at the introduction. Stepping out of the bus, giving everyone a t-shirt to match one another creates a sense of community and fellowship.

Enjoy the outdoors

The first time out together as a group, make sure to plan your time wisely. Possible spontaneous discoveries might happen and you don’t want to feel pressured to move forward. You as a facilitator should be encouraging to keep conversations going, and make the participants dare to discover nature. This might give the participants a boost of confidence to go out on future adventures.

 

 

 

5. FOLLOW UP

 

  

Wrap up

It is important to follow up after the UTVANDRA event is over. Have a wrap up at the very end of the day where you make sure everyone gets a chance to speak up and give feedback. Use the Facebook group to stay connected. This is a great place for everyone to share stories from the day, so future participants can get a feeling of what it is all about and to ask questions that might arise.

What happens next…

Think about what is going to happen after an UTVANDRA project already in the beginning. You can start thinking on how to make a continuous plan to help them stay active, through for example a sports club, dance school or any kind of activity. Adjust this after the location and try to see if you can find partners that will help you out. Just make sure it is something fun and long lasting.

 

Wrap up

It is important to follow up after the UTVANDRA event is over. Have a wrap up at the very end of the day where you make sure everyone gets a chance to speak up and give feedback. Use the Facebook group to stay connected. This is a great place for everyone to share stories from the day, so future participants can get a feeling of what it is all about and to ask questions that might arise.

What happens next…

Think about what is going to happen after an UTVANDRA project already in the beginning. You can start thinking on how to make a continuous plan to help them stay active, through for example a sports club, dance school or any kind of activity. Adjust this after the location and try to see if you can find partners that will help you out. Just make sure it is something fun and long lasting.

 

PARTICIPATE

IN UTVANDRA

UTVANDRA have made it possible for more than 100 people to set out and explore nature. Now UTVANDRA is expanding to new places in Sweden. However, given the Covid-19 situation the planned activities for summer 2020 have been put on hold. Get all info here

 

 


 

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